Effective Date: January 1, 2025
Last Updated: January 1, 2025
LeaveHub (Pty) Ltd ("we," "us," or "our") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our leave management platform at leavehub.co.za.
We are fully compliant with South Africa's Protection of Personal Information Act (POPIA) and are committed to protecting your rights as a data subject.
When you use LeaveHub, we collect the following personal information:
We use the information we collect for the following purposes:
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.
All data in transit is encrypted using TLS 1.3. Data at rest is encrypted using AES-256 encryption.
Strict role-based access controls ensure only authorized personnel can access sensitive data.
Our platform is hosted on secure cloud infrastructure with regular security audits and monitoring.
Automated daily backups ensure your data is protected against loss or corruption.
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
Leave information is shared with authorized managers and HR personnel within your organization as necessary for leave management.
We work with trusted third-party service providers who assist us in operating our platform (hosting, email delivery, analytics). These providers are bound by strict confidentiality agreements.
We may disclose your information if required by law, court order, or government regulation, or to protect our legal rights.
Under South Africa's Protection of Personal Information Act (POPIA), you have the following rights regarding your personal data:
You have the right to request access to your personal information we hold.
You can request correction of inaccurate or incomplete personal information.
You can request deletion of your personal information, subject to legal and contractual retention requirements.
You can object to the processing of your personal information for certain purposes.
You can request a copy of your personal information in a structured, machine-readable format.
To exercise any of these rights, please contact us at privacy@leavehub.co.za
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
We use cookies and similar tracking technologies to improve your experience on our platform. For detailed information about our use of cookies, please see our Cookie Policy.
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically.
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
If you are not satisfied with our response, you have the right to lodge a complaint with the Information Regulator of South Africa: